Preliminary Schedule

Start-up

  1. Assign PW number.
  2. Request a two letter identifying code for a new building.
  3. Submit New Project Request Form in e-Builder.
  4. Schedule an appointment with EHS to go through safety checklist.
  5. Define scope, stakeholders and project delivery method.
  6. Complete project information in e-Builder.
  7. Gather information for project support and equipment needs.
  8. Create preliminary budget in e-Builder.
  9. Create preliminary schedule in e-Builder.

 

Return to PW Procedures

Preliminary Schedule

Create preliminary schedule directly in e-Builder or create in Microsoft Project and then import to e-Builder. Include known important dates:

  • Board of Trustees (BOT) meetings: all projects requiring BOT approval require a minimum of 3 weeks between bid opening and the scheduled BOT meeting
  • Bid advertisements:
    • Schedule bid advertisements to be written and approved.
    • Email in MS Word format to the Associate Director a minimum of one week before scheduled print date
  • Create virtual walkthrough video and work with IT specialist and communications coordinator to post and link to CPD website.
  • Plan a pre-bid walk through meeting one week after first advertisement date.  
  • Bid openings require a minimum of 21 days between advertisement date and bid opening.
  • A minimum of one week is required between the last addendum and the bid opening.
  • Academic schedule