PW Procedures
- Assign PW number.
- Request a two letter identifying code for a new building.
- Submit New Project Request Form in e-Builder.
- Schedule an appointment with EHS to go over safety checklist.
- Define scope, stakeholders and project delivery method.
- Complete project information in e-Builder.
- Gather information for project support and equipment needs.
- Create preliminary budget in e-Builder.
- Create preliminary schedule in e-Builder.
- Change e-Builder status to “Consultant Selection.”
- Complete and send Exposure Checklist form to Risk Management.
- Verify consultant's COVID protocol information.
- If design fee will not exceed $300,000 and no specialized skills are needed, select from consultant roster and go to Consultant Contracting.
- If fee exceeds $300,000, prepare Board of Trustees (BOT) action item to award design.
- If design fee exceeds $300,000 or highly specialized skills are needed, begin Request for Qualifications (RFQ) process.
- Update e-Builder to add consultants.
- Process consultant invoices as they are received.
- Determine delivery method.
- Design Bid Build (DBB)
- General Contractor/Construction Manager (GCCM)
- Design Build (DB)
- Develop RFQ schedule.
- Complete and send Exposure Checklist form to Risk Management.
- Develop selection committee, packet and advertisement.
- Receive submittals, evaluate and score.
- Interview and score finalists.
- Update e-Builder status of Design firm for external consultant.
- Proceed to Consultant Contracting.
- Develop division 00 and division 01 specifications from templates specific to project.
- Complete and send Exposure Checklist form to Risk Management.
- Prepare schedule and specifications for pre-bids and bids.
- Direct consultant to upload a single bookmarked PDF each for:
- Drawings
- Project manual
- Set up Bluebeam review session.
- Schedule design review meeting to review project and design with:
- Consultant
- FM
- Clients
- Follow up with consultant.
- Change e-Builder status to "Bidding."
- Arrange and advertise pre-bid conference.
- Prepare bid package.
- Set up bid package in e-Builder.
- Bid opening
- Prepare for contract execution.
- Change e-Builder status to "Construction."
- Schedule pre-construction conference.
- Arrange for site opening.
- Collect and upload contractor information.
- Change e-Builder status to “Close-out”
- O&M manuals and equipment
- Substantial completion
- Physical Close-out
- Final completion
- Internal Close-outs
- Electronic and paper document archiving
- Update e-Builder status to “complete”
- Celebrate!