Space Modification Requests

CPD is launching a new form, the Space Modification Request, to simplify the process of requesting functional or capacity changes to work and instructional spaces on campus. 

This form should be used to begin the process of proposing or requesting:

  • Minor Works projects to be included in the 2023-2025 Capital Budget Request
  • Projects funded by departmental or institutional funds
  • Projects funded by University Residences funds
  • Any project that changes current space capacity or function, for example:
    • Converting office space to instructional space
    • Converting a traditional classroom to active learning
    • Renovating to create or reorganize work spaces

Space Administration and Planning will ensure the project follows design specifications, receives appropriate approvals, and aligns with Western's space goals and standards. Any project to be funded in the Capital Budget Request will be evaluated by the legislature's Space Planning and Resource Committee and will require State Legislative approval.

On the form, please provide requested information, including project location, goals, requirements, and funding sources, and attach supporting documentation.

All maintenance and repair requests should be made to Facilities Management through the ReADY web portal.

Contact Information

For questions about using the form or developing projects, please contact:

Ellen Kuhlmann, Program Manager for Space Administration and Management
(360) 650-3935

Jeremy Hammond, IT Specialist
(360) 650-2702


Alma Clark Glass Hall and approaching walkway lit up at dusk

Alma Clark Glass Hall Achieves LEED Gold

Alma Clark Glass Hall has achieved a LEED Gold rating, scoring points in a wide variety of categories including water efficiency; optimizing energy performance; sustainable site strategies; indoor environmental quality; construction and demolition waste management, including recycling and reuse; renewable energy production, green power, and carbon offsets; high quality views; training users to ensure systems function as designed; offering alternative transportation options; use of lower-impact materials; and innovation.

Trees from the site were used for salmon habitat restoration projects, and the roof beams from the old Highland Lounge were reused as furniture in the new building.

The overall goal across the specific achievements is to view the building, site, and surrounding environment holistically to create a project that meets human, ecological, and community needs.

Space Administration Moves to CPD

We are pleased to announce that Ellen Kuhlmann has joined our team as the Program Manager for Space Administration & Management (SAM) as those functions move to Capital Planning & Development. The move brings the campus planning group under a single umbrella, aligning efforts and creating more efficient processes. Ellen will continue to work closely with the Provost and Registrar to ensure all space needs are being met.

As the Space Analyst for SAM, Ellen has visited just about every room on campus outside the residence halls. She conducted a survey of all academic and administrative rooms soon after joining Western in 2013. The survey strengthened the integrity of Western's space data while providing Ellen a stellar education of the university’s built environment. 

Ellen’s expertise and deep understanding of Western’s physical environment will help guide the space modeling process to meet strategic goals as Western moves toward a new Institutional Master Plan and will support development of ten-year Capital Plans and biennial Capital Budget Requests.

In addition to her work at Western, Ellen is a trained botanist and co-author of the book Trees and Shrubs of the Pacific Northwest. She has a background in fire ecology, rare plant research, and plant community ecology.  

Multi-talented and creative, Ellen has a central role in planning to meet Western’s space needs and ensuring current spaces are used wisely. Please join us in welcoming her to Capital Planning & Development.

Space administration program manager Ellen Kuhlmann

Carver Renovation Achieves LEED Gold

People entering Carver gym for Viking Madness

The Carver Academic Renovation project, completed in August 2017, has just been awarded LEED (Leadership in Energy and Environmental Design) Gold certification by the US Green Building Council. The building and site designs maximize open space and emphasize comfortable and healthy interior spaces for building occupants.

Sustainable features include LED lighting throughout the facility, a green roof at the second level, motion sensor lighting control, recycling and reuse of materials, energy use optimization, use of green power, low flow water fixtures, water efficient landscape design, variable speed motors, low VOC materials, reuse of an existing facility, and a comprehensive alternative transportation plan.

Multicultural Center Wins Award of Excellence

MCC at dusk from across High Street

Western’s Multicultural Center, new home of the Ethnic Student Center, AS Student Advocacy and Identity Resource Centers, and Multicultural Student Services, has won an Award of Excellence from the Association of College Unions International. The expansion combined the Multicultural Center, Viking Union, Bookstore, Multipurpose Room and KUGS within one building that honors and supports the University’s growing diverse population and engages the campus to better understand multiple cultures.

Congratulations to everyone who worked on this remarkable, collaborative project!

Association of College Unions International Award of Excellence project description